Duty of care consists of creating a safe and well-being environment for employees, and this also applies to planning and running business trips. In this sense, Consultia Business Travel, specialized in the comprehensive management of business trips, leaves recommendations and some essential components to take into account.
In the latest report by the Global Business Travel Association (GBTA), it is possible to discover five current trends in business travel. The report highlights two elements that companies are focusing on in the long term: well-being (the importance of employees' state of mind and peace of mind when travelling) and risk management.
Safety and peace of mind for employees: companies' priority when traveling for business
Political instability, natural disasters, health risks, accommodation guarantees and culture shock are some of the factors that companies take into consideration when professionalizing their business travel area.
It is essential that companies conduct an assessment of both the destination country and the risks involved, and evaluate all scenarios that may occur. Therefore, cooperation with dedicated business travel professionals and use of the latest business travel management technologies play an essential role in monitoring the situation in real time and effectively communicating with travelers in case of emergency.
a Business travel consultinga company specializing in the comprehensive management of business travel thanks to its global technology solution Destinux, recommends the proper planning of a duty of care policy that prioritizes the safety of employees on business trips and which has some basic components:
Detailed reports on specific trips – The need for detailed reports on employees’ routes and locations as they travel, allowing an up-to-date record of their activities and location to be kept. The technological advances that have allowed the development of travel management software constitute a great ally in achieving this goal, allowing for the facilitation and rationalization of operations and the centralization of all travel management information.
Travel Alerts – The company has travel alert systems that automatically notify employees of potential risks or unexpected events in places they visit, allowing them to make informed decisions.
Collaborators website – By combining non-intrusive location technologies with a dedicated travel assistance team, the company can have real-time knowledge of the location of its employees, facilitating a rapid response in the event of an emergency, while respecting their privacy.
Immediate humanitarian concern – Ensure that employees have access to humanitarian assistance at any time, whether for information or support in unexpected situations.
Managing response to the most serious emergencies – The duty of care policy should also include clear and detailed protocols for managing more serious emergencies, such as accidents or natural disasters, including coordination with local authorities and evacuation if necessary.
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